What types of resources can I manage with Spots?

Spots supports three booking modes that cover any type of shared resource. Grid mode is ideal for hot desks, parking spots, and lockers — users see a visual grid and book with one click. List mode works best for meeting rooms, vehicles, and equipment — users pick a named resource on a weekly calendar. Schedule mode is designed for pre-defined sessions with limited capacity, such as lunch shifts, training sessions, or workshops. You can mix all three modes in the same workspace.

How long does it take to set up Spots for my team?

Most teams are fully up and running in under 3 minutes. You create your workspace, add your resources (desks, rooms, parking, shifts), set availability rules and role-based access, then send invite links to your team. Employees join in one click with the right permissions already configured. No IT support or installation required.

Does Spots require installation or an app download?

No installation is required. Spots is a web-based application that works in any modern browser on desktop, tablet, or mobile phone. There is nothing to install on company devices or employee phones. Admins access the full management dashboard from any browser, and employees can book resources from their phone or computer without downloading anything.

Is Spots GDPR compliant?

Yes. Spots is built and hosted in Europe — specifically in Costa Brava, Spain — and all data is processed within the EU. The platform complies with GDPR requirements and supports EU VAT and OSS (One Stop Shop) for European businesses. Data is stored on European infrastructure and SSL-encrypted.

How does the free plan work?

The free plan includes unlimited resources and access to all three booking modes for up to 5 users. No credit card is required to start. It is designed for small teams or for testing Spots before committing to a paid plan. You can upgrade at any time as your team grows.

Can I use Spots to manage office parking?

Yes. Spots is commonly used to manage office parking. With Grid mode, employees can see all available parking spots in real time and reserve their spot in advance — eliminating first-come-first-served conflicts. Admins can define which roles have access to parking, set daily availability windows, and see occupation at a glance.

Can I use Spots to manage hot desks in a hybrid office?

Yes. Hot desk booking is one of the core use cases for Spots. Employees see a live grid of available desks and book their spot for the day or week with one click. Admins can define zones, set capacity limits, and assign desk access by role. This eliminates double bookings and gives teams full visibility into who is in the office on any given day.

Can I use Spots to book meeting rooms?

Yes. Meeting room booking is supported through Spots' List mode, which displays named rooms on a weekly calendar so employees can find and reserve a specific room for a specific time slot. Each room can have its own availability rules, access restrictions by role, and custom properties such as capacity or equipment. This prevents double bookings and gives everyone visibility into room availability without walking the floor.

What is the difference between Spots and a spreadsheet for managing office resources?

Spreadsheets require manual updates, have no real-time visibility, and cannot enforce rules or prevent double bookings. Spots provides a live booking system where employees always see current availability, conflicts are automatically prevented, and admins have full control over who can book what. Setup takes under 3 minutes and works on any device without any shared file to maintain.

For hybrid teams of 10 to 500 people

Manage Every Resource,
One Simple App

Book desks, meeting rooms, parking, vehicles and scheduled sessions, all from one platform. Set up in under 3 minutes.

✨ Start free

👉 See live demo

Recent bookings

Office Parking

Spot 03 · Floor -2

08:15

Early Lunch

Lunch Schedule

10:30

Hudson Room

Meeting Rooms

15:45

Add resource

Grid

List

Schedule

Team 20 active

John O'Connor

Admin

Sofia Rossi

User

Lucas Müller

Live occupancy

Desks

12/20

Parking

8/15

Rooms

3/5

Vehicles

1/4

Booking confirmed Hudson Room · Today 15:45

🖥️ Hot desks 🏢 Meeting rooms 🅿️ Parking 🍽️ Lunch shifts 🚗 Fleet vehicles 🎓 Training sessions ✨ Whatever you need

✓ Free plan available ✓ No credit card required ✓ Setup in 3 minutes

4 languages

3 booking modes

GDPR compliant

EU VAT & OSS ready

Features

Powerful Features. Zero Complexity.

Everything you need to manage your workspace, nothing you don't.

⚡ On the roadmap

More coming soon

Calendar sync, real-time room displays, and integrations with the tools your team already uses.

The problem

Managing shared resources
is a mess.

Most teams rely on spreadsheets, group chats, or sticky notes to manage who's using what. It never works — and everyone knows it.

Double bookings

Two people show up for the same desk or meeting room. Time wasted, frustration guaranteed.

Happens every week in teams without a system

No visibility

Nobody knows what's available until they physically walk over to check. That's not a system.

Employees waste 15+ min/day checking availability

No access control

Everyone can book everything or nobody can. There's no middle ground without a proper tool.

Role-based access is impossible with spreadsheets

Sound familiar?

Spots fixes all three in one setup.

No spreadsheets, no group chats, no sticky notes. Just one simple tool your whole team actually uses.

Try it free

Free plan available

No credit card required

Setup in 3 minutes

Built on

Google OAuth

Use cases

One app for every
shared resource in your office

P Whether your team needs to book a desk, reserve a meeting room, or claim a parking spot — Spots adapts to how your office actually works.

Grid mode

Hot desk booking & office parking management

Teams using hot desking need to see what's available before they arrive. With Grid mode, employees open Spots and instantly see every desk or parking spot — green means free, taken means taken. One click to book. No emails, no "is this desk free?" messages on Slack.

Hot desks Flex desks Office parking Bike parking Lockers Charging stations

List mode

Pick your spot

Browse named resources on a weekly calendar and book a specific slot. Best when each resource is unique.

Meeting rooms Conference rooms Boardrooms Vehicles Pool cars AV equipment

Schedule mode

Join sessions

Pre-defined slots with capacity management. Employees sign up, admins see attendance in real time.

Lunch shifts Canteen rotations Training sessions Onboarding workshops Safety briefings

How it works

Up and running
in minutes.

Four steps from zero to your whole team booking resources.

✨ Start free

No credit card required

Step 1

Create your workspace

Step 2

Add your resources

Create desks, rooms, parking, shifts. Set availability rules and access per role.

Step 3

Invite your team

Enter emails and send invites. Users join in one click with the right access already set.

Done

Your team books

From any device, in real time. No back-and-forth, no spreadsheets, no double bookings.

Try it live

Explore a real workspace or create your own in seconds.

✨ app.thespotsapp.com

Who it's for

Built for any team that shares physical resources.

Hybrid & flexible offices

Employees book their desk before commuting in. No fixed assignments, no conflicts, full visibility of who's in the office.

Hot desks Flex seating Office zones

Shared parking

Reserve your spot the night before. No more first-come-first-served chaos.

Office parking Bike spots

Meeting rooms

Book the right room for the right time. Double bookings are impossible.

Conference rooms Boardrooms

Lunch shifts & canteen

Employees pick their shift. Spots caps attendance automatically.

Canteen rotations Shifts

Fleet vehicles

Pool cars and vans on a calendar. No conflicts over who has the keys.

Pool cars Vans

HR & training teams

Session sign-ups with capacity limits. Coordinators see attendance in real time.

Onboarding Workshops

What teams say

Real teams. Real problems solved.

From hybrid offices to shared parking — here's how teams use Spots every day.

🅿️ Parking

"We had 40 employees sharing 18 parking spots. Every morning was a race. Since we set up Spots, people book the night before and show up knowing they have a space. The chaos is just gone."

🪑 Desks & rooms

"We went hybrid two years ago and never found a tool that handled both desk booking and meeting rooms without being overkill. Spots was running in under five minutes. Our team actually uses it — that's the real win."

🍽️ Lunch shifts

"I was managing lunch shifts on a shared Google Sheet. People editing at the same time, overbooking, complaints every week. Spots solved it in one afternoon. I wish I'd found it sooner."

Pricing

Simple, transparent pricing

Start free. Upgrade when your team grows. No hidden fees.

Free

For small teams and testing

0€/month

Unlimited resources · Up to 5 users

Up to 5 users
All 3 booking modes
Role-based permissions
Email notifications

Get started free

Pro

For growing teams

50€/month

Unlimited resources · Up to 200 users

Up to 200 users
All 3 booking modes
Advanced role management
User invite links
Real-time notifications
EU VAT invoicing

Select

Enterprise

For large organizations

250€/month

Unlimited resources · Up to 500 users

Up to 500 users
Everything in Pro
Priority support & onboarding

Select

GDPR compliant

EU VAT & OSS ready

Data stored in Europe

SSL encrypted

No credit card required

FAQ

Frequently asked questions

No installation required. Spots works in any modern browser on desktop and mobile. Your team can start booking immediately after you set up your workspace.

Most teams are up and running in under 3 minutes. Create your workspace, add resources, set availability rules, invite your team. That's it.

Yes. Spots is built in Europe (Costa Brava, Spain), data is processed within the EU, and we follow GDPR requirements. We also support EU VAT and OSS for European businesses.

Absolutely. Spots has three booking modes — Grid (desks, parking, lockers), List (meeting rooms, vehicles, equipment), and Schedule (lunch shifts, training, workshops). You can mix all three in the same workspace.

The free plan gives you unlimited resources and all three booking modes for up to 5 users. No credit card required to start.

Yes. Upgrade, downgrade, or cancel anytime from your workspace settings. If you cancel a paid plan you keep access until the end of the billing period.

Contact

Get in touch

Questions about Enterprise pricing, custom integrations, or anything else — we're here.

Manage Every Resource,
One Simple App

Centralized Management

Role Based Access

Quick Setup